Meeting Minutes
Minutes
of General Assembly, October 8, 2004
Date: Friday October 8, 2004
Location: Room A0150, SITE, University of Ottawa
Important News (Oct. 5): As by the deadline for the self
nomination procedure (Tuesday October 5th, at 6:00 PM), we had not
enough candidates, instead of having elections, the Founding Members
will be nominated as the Interim Board of Directors. A simple vote (yes
or no) will be held on the October 8 Gathering to confirm this decision.
The list of the Founding Members is as follows:
Sara Alavi, Amir Banihashemi, Alireza Gazerani, Houri Mashayekh,
Manoochehr Monjazeb, Rashid Nikzad, Abdol Nourayean, Behnam Shadravan,
Golchehr Monjazeb, Samira Saadat, Sareh Taebi, Mitra Tayyareh,
Bahram Zahir, Shahram Zahirazami, Bahram Zargar.
Minutes of the Meeting (short version)
Here are the minutes of the meeting:
 | The Gathering was held with about 55 attendees |
| We started at 6:15 pm and ended by 9:00 pm |
| Agenda of the Oct. 8 Gathering was confirmed |
| Minutes of last Gathering (Aug. 17) were confirmed |
| Changes in the draft of the constitution were as follows: |
1. Changes to the examples of 3.1 section
2. All categories listed in section 3.1 and 3.2 shall be accepted by the
Board of Directors. Also the Board has the right to investigate about
their (membership Applicants’) academic and professional background
3. Add the “board approval” and the “The person's agreement”
requirements to the section regarding the honorary members
4. The membership fees for students and in-transition professionals was
set to 1/3 of full membership
| The modified Constitution was unanimously approved by
the attendees and will be posted here shortly |
| The next six months targets are as follows: |
1. Have at least 2 gatherings, one with a complete reception
(dinner, award)
2. Increase the number of members
3. Prepare office and advertisement necessities (Logo, Website,
etc.)
4. Build relationships with other groups such as Mohandes
(Toronto), Academic institutions, Student Associations, business related
organizations, etc.
5. Prepare the Next General Gathering in May 2005 and complete
elections
Also these are the interesting subjects suggested during the
question and answer time:
| How to communicate with the members and also the format for
documentation |
| It was suggested to exchange emails and send drafts in English
since no one needs special software. Keep the documents in both
English and Farsi. We left the decision on this subject to the Board |
| For the financial records and book keeping it's better to
have the books in English as well as Farsi for future audits |
| Award program |
| A good idea was to have the students participation in
technical papers writing to create competition for award winning |
| The Interim Board of Director was introduced
and the attendees accepted this suggested Board unanimously. The
board also got the permission to be flexible enough to attract new
members, if required. The board members are as follows: |
| Bahram Zahir Azami : President |
| Rashid Nikzad: VP, Head of the Publication Committee |
| Manoochehr Monjazeb: Treasurer, Head of Financial and Legal
Committee |
| Mitra Tayareh: Secretary |
| Houri Mashayekh: Head of Technical and Cultural Affairs
Committee |
| Shahram Zahirazami : Head of Organizational and Membership
Affairs Committee |
| Abdol Nourayean: Head of Social Affairs Committee |
| Amir Banihashemi : Academic Consultant |
| Behnam Shadravan: Member, Organizational and Membership Affairs
Committee |
| Bahram Zargar: Organizing Committee |
| Alireza Gazerani: Organizing Committee |
| Golchehr Monjazeb: Organizing Committee |
| Samira Saadat: Organizing Committee |
| Sareh Taebi: Organizing Committee |
| Sara Alavi: Organizing Committee |
Registration of the new members has been started and many of the
attendees registered during the break or after the Gathering. Right
after the October 8th Gathering, CSIEA-Ottawa had 31 registered members.
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